Madison County BOC Minutes...

JANUARY 14, 2002


OF ROADS AND REVENUE
MINUTES
REGULAR BUSINESS MEETING
JANUARY 14, 2002
6:30 P.M.


MEMBERS PRESENT:
Commission Chairman Wesley J. Nash
District 1 Commissioner William ìBillî Taylor
District 2 Commissioner Johnny W. Fitzpatrick
District 3 Commissioner Mike Youngblood
District 4 Commissioner Melvin Drake
District 5 Commissioner Bruce Scogin


MEMBERS ABSENT:
None

MEDIA PRESENT:
Marilyn Bridges and Jere Ayers, The Madison County Newspapers
Zach Mitcham, The Madison County Journal


STAFF PRESENT
C Morris Fortson, County Clerk
Michael C. Pruett, County Attorney


AGENDA ITEM I. Call to order and approval of the minutes of the Regular Business Meeting of December 19, 2001.

Chairman Nash called the meeting to order and asked for a motion to approve the minutes of the Regular Business Meeting of December 19, 2001. Commissioner Scogin made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.
OLD BUSINESS:

AGENDA ITEM II. Chairman Wesley Nash - Final plat approval for Rose Hill Subdivision (action taken at Dec. 19, 2001 meeting)

Chairman Nash announced the agenda item and recognized Gene Howard. Mr. Howard explained the changes he has made to his well lots for Rose Hill sub-division. Chairman Nash recognized Leo Smith who had signed in to speak on this agenda item. Mr. Smith said that his concern was about meeting the setback requirements for the well lots. Chairman Nash asked for a motion to rescind the Boardís previous action. Commissioner Scogin made a motion to rescind the Boardís previous action on this issue. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked for a motion regarding the final plat for Rose Hill sub-division. Commissioner Taylor made a motion to approve contingent upon the appropriate signatures being added. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM III. Chairman Wesley Nash ñ Appointments to the Planning & Zoning Commission.

Chairman Nash announced the agenda item and asked County Attorney Mike Pruett to explain. Mr. Pruett explained that the Planning and Zoning Commissionís bi-laws do not have a provision for 1 year terms as the Board had approved at the last meeting. Chairman Nash said that we will take this item up at the next meeting.


NEW BUSINESS:

AGENDA ITEM IV. Recreation Board Chairman Doug Epps ñ Recreation fee schedule.

Chairman Nash announced the agenda item and recognized Recreation Director Dick Perpall. Director Perpall introduced Howell Seagraves the new Chairman of the Recreation Board. Mr. Seagraves said that the Recreation Board is recommending that a $5.00 per player fee be assessed for all sports. Commissioner Youngblood made a motion to table this item and schedule a work session for 6:30 P.M., Monday, January 21, 2002 with the Recreation Board, the Little League Board and Madison County Youth Association. Commissioner Taylor seconded the motion. Chairman Nash recognized Jeep Gaskins who had signed in to speak on this agenda item. Mr. Gaskins said that the Board should allow Little League to set their own fees. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, NO. The motion was approved four (4) YES votes to one (1) NO vote.


AGENDA ITEM V. Donald S. Williams ñ Appeal from the decision of the Planning & Zoning Commission regarding a 1.54 acre lot.

Chairman Nash announced the agenda item and recognized Donald Williams. Mr. Williams explained his appeal to the Board and asked that the he be allowed to place a mobile home on this lot. Chairman Nash recognized Carol Barnes who had signed in to speak on this item. Mrs. Barnes spoke in opposition to this appeal. Chairman Nash recognized Mary James who had signed in to speak on this item. Mrs. James spoke in opposition to this appeal. Chairman Nash read a letter from Ms. Carolyn Hawkes who stated her opposition to this appeal. Chairman Nash recognized Donald Williams. Mr. Williams said that he should be able to use his property. Commissioner Scogin made a motion to deny this appeal. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VI. E911 Director David Camp ñ Radio Maintenance Service Contracts.
Chairman Nash announced the agenda item and recognized E911 Director David Camp. Director Camp explained that he had asked for quotes on the radio maintenance contract that includes E911, EMS, EMA, the Sheriffís Department and the Road Department. Gunby Communications quote was $12,200.00 and Mobile Communications quote was $17,532.00. Chairman Nash said that he would recommend that the Board approve the quote from Gunby Communications and asked for a motion. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Director Camp explained that he found one company that would provide a service contract on the voice logging recorder. That company is Milner Voice and Data at a cost of $2,900.00 per year. Chairman Nash said he would recommend that the Board approve the service agreement with Milner Voice and Data. Commissioner Youngblood made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Director Camp explained that the Software Maintenance Agreement is a sole source with the software manufacturer. The quote for this agreement is $4,800.00 per year with Orbacom Communications Integrater Corp. Chairman Nash said he would recommend that the Board approve the software maintenance agreement with Orbacom Communications Corp. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Director Camp explained that the maintenance agreement for the backup electric generators is $625.00 per year from Cummings Onan South. Chairman Nash said that he would recommend that the Board approve this maintenance agreement with Cummings Onan South. Commissioner Scogin made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Director Camp asked for approval of a copier maintenance agreement with Duplicating Systems at $432.00 per year. Commissioner Youngblood made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Director Camp asked for approval of an extended warranty agreement from Dell Computers for $1,817.99. Commissioner Fitzpatrick made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VII. Gloria House ñ Animal Control and Junk Cars.

Chairman Nash announced the agenda item and recognized Mrs. Gloria House. Mrs. House explained that she lives at 164 Northwood Circle and spoke of problems with dogs in her neighborhood that are allowed to run wild. Mrs. House asked that a license be charged for all dogs with the fees collected used to fund an animal control officer. Mrs. House also asked that junk cars be regulated.


AGENDA ITEM VIII. Commissioner Fitzpatrick ñ 45 MPH Speed Limit for Hudson River Church Road.

Chairman Nash announced the agenda item and recognized Commissioner Fitzpatrick. Commissioner Fitzpatrick made a motion that we set a speed limit of 45 miles per hour on Hudson River Church Road. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM IX. County Clerk Morris Fortson ñ Capital Outlay Purchase and Budget Amendment for Recreation Department.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that in the 2002 budget a separate division has been established for capital outlay purchases and that capital outlay purchases would require the Boardís approval prior to the purchase. Mr. Fortson said that the Recreation Department has received quotes on a refurbished copier. The quotes are as follows: Athens Digital Systems, $2,800 for a Minolta 2080; Rank 1 International, $4,000.00 for a Minolta 2080; Graham Office Equipment, $1,995.00 for a Minolta 2080 and Atlanta Business Solutions, $7,595.00 for a Panasonic DP-2500. Commissioner Taylor made a motion to approve the quote from Graham Office Equipment. Commissioner Fitzpatrick seconded the motion. Commissioner Scogin questioned the process of how these quotes were obtained. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, NO; Commissioner Drake, NO and Commissioner Scogin, ABSTAINED. There being a tie vote Chairman Nash voted NO. The motion failed two (2) YES votes to three (3) NO votes to one (1) ABSTAINING vote.

Mr. Fortson explained that the Recreation Department has received quotes on a Dixie Chopper XW2500 mower. These quotes are as follows: $6,924.55 from Riverside Mower; $7,490.00 from Douglasville Ace Hardware and $7,550.00 from RMI Outdoors. Chairman Nash said he would recommend the quote of $6,924.55 from Riverside Mower. Commissioner Fitzpatrick made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Fortson explained that to enable this purchase the Board will need to approve a budget amendment to transfer funds from the Capital Outlay division to the Recreation Department. Commissioner Youngblood made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM X. County Clerk Morris Fortson ñ 2002 Budget Amendments.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that in the preparation of the 2002 Budget we had estimated the auditorís fee but when we receive the auditorís letter of engagement his fee had increased by $1,250.00. Also, we had made an error in calculating the Probate Judgeís salary and that the Sheriff had hired a full time clerk from funds allocated for part time positions in the Jail division. The needed line item amendments are as follows: an increase of $1,250.00 to Legal and Professional ñ Auditor, division 10001, account 52.1211; an increase of $2,488.00 to Probate-Wages-Elected, division 24500, account 51.1101; an increase of $190.00 to Probate-FICA Tax, division 24500, account 51.2200; an increase of $17,764.00 to Jail-Wages-Regular, division 33260, account 51.1104; a decrease of $17,764.00 to Jail-Wages-Part Time, division 33260, account 52.1201 and a decrease of $3,928.00 to Contingency, division 10002, account 57.9000. Commissioner Scogin made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XI. Chairman Wesley Nash ñ Appointment to the Mental Health Board.

Chairman Nash announced the agenda item and explained that Robert Lowery asked to be appointed to the Northeast Georgia Mental Health Board. Chairman Nash said that he would recommend that the Board appoint Mr. Lowery. Commissioner Taylor made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

AGENDA ITEM XII. Chairman Wesley Nash ñ Reports and Recommendations.

Chairman Nash announced the agenda item and said the first item he has to consider is the contract on water and sewer line with Dale Construction. Chairman Nash said that we have previously awarded the bid to Dale Construction and this is the contract for this project. Commissioner Scogin made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash said his next item is a DOT LARP Resurfacing Agreement for Garnett Ward Road, Gunnells Road, Lord Fleming Road and Paoli Road. Commissioner Taylor made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash said the next item he has is a project to make a turn lane on SR 98 along the area of the Senior Center, Library, Mental Health Center, New Jail, Recreation Department and Road Department. Chairman Nash said that the DOT would pay for the paving if the county would provide the grading. Chairman Nash asked for a motion to approve this agreement. Commissioner Taylor made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked if the Board had any item to discuss. Commissioner Scogin made a motion to suspend the rules to discuss an item not on the agenda. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, NO; Commissioner Fitzpatrick, NO; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. By the policy of the Board of Commissioners a motion to suspend the rules requires a two-thirds vote, therefore the motion failed three (3) YES votes to two (2) NO votes.

Chairman Nash said that we have an item of litigation to discuss and asked for a motion to enter Executive Session. Commissioner Scogin made a motion to conduct an Executive Session to discuss litigation. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes. The Board retired to conduct an Executive Session at 8:52 P. M.


AGENDA ITEM XIII. Adjournment.

The Board returned from Executive Session at 9:13 P. M. Chairman Nash called the meeting to order and asked for a motion to adjourn. Commissioner Youngblood made a motion to adjourn. Commissioner Taylor seconded the motion. All in favor say aye. All ayes, the motion was approved. The meeting adjourned at 9:14 P.M.



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