Madison County BOC Minutes...

MARCH 11, 2002


OF ROADS AND REVENUE
MINUTES
REGULAR BUSINESS MEETING
MARCH 11, 2002
6:30 P.M.

MEMBERS PRESENT:
Commission Chairman Wesley J. Nash
District 1 Commissioner William ìBillî Taylor
District 2 Commissioner Johnny W. Fitzpatrick
District 3 Commissioner Mike Youngblood
District 4 Commissioner Melvin Drake
District 5 Commissioner Bruce Scogin


MEMBERS ABSENT:
None

MEDIA PRESENT:
Marilyn Bridges and Jere Ayers, The Madison County Newspapers
Zach Mitcham, The Madison County Journal
Rhiannon Brewer-Patrick, The Athens Banner Herald


STAFF PRESENT
C Morris Fortson, County Clerk
Michael C. Pruett, County Attorney


AGENDA ITEM I. Call to order and approval of the minutes of the Regular Business Meeting of February 25, 2002.

Chairman Nash called to order and asked Reverend Mike Hudmon to give the invocation. Chairman Nash asked for a motion to approve the minutes of the Regular Business Meeting of February 25, 2002. Commissioner Fitzpatrick made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.
AGENDA ITEM II. E911 Director David Camp ñ 4th Quarter E911 Activity Report.

Chairman Nash announced the agenda item and recognized E911 Director David Camp. Director Camp presented the Board with the 4th Quarter Activity Report for the E911 center.


NEW BUSINESS:

AGENDA ITEM III. Paul Bullock ñ Business Licenses.

Chairman Nash announced the agenda item and recognized Paul Bullock. Mr. Bullock explained that he is a licensed car dealer but there are several dealers around him that are not licensed. Mr. Bullock said that there are businesses being operated in property zoned for residential and that the zoning law is not being enforced. Mr. Bullock requested that the Board consider implementing business licenses as a mean to help enforce these laws. Commissioner Scogin made a motion to instruct County Attorney to give a recommendation regarding this situation. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM IV. Commissioner Scogin ñ License for Auto Dealers.

Chairman Nash announced the agenda item and recognized Commissioner Scogin. Commissioner Scogin said that this was covered in the previous agenda item.


AGENDA ITEM V. Jim Warren ñ 1) IDA and Land
2) IDA and Water
3) Planning and Zoning

Chairman Nash announced the agenda item and recognized Jim Warren. Mr. Warren addressed the Board regarding the IDA and Land, the IDA and Water and Planning and Zoning. Chairman Nash recognized Charlie Jameson who had signed in to speak on this item. Mr. Jameson spoke about the IDA Park and the well that was drilled on someone elseís property. Chairman Nash recognized Mary Wooten who had signed in to speak on this item. Ms. Wooten spoke regarding the IDA Park. Chairman Nash recognized Lamar Stephens who had signed in to speak on this item. Mr. Stephens spoke regarding the IDA Park. Chairman Nash recognized Marion Baker who had signed in to speak on this item. Mr. Baker spoke regarding the IDA.


AGENDA ITEM VI. Commissioner Scogin ñ Appointment to the IDA.

Chairman Nash announced the agenda item and recognized Commissioner Scogin. Commissioner Scogin said that he and 2 other Commissioners had talked to Edward Brown about serving on the IDA and Mr. Brown had accepted. Commissioner Scogin made a motion to appoint Edward Brown to the IDA. Commissioner Drake seconded the motion. Chairman Nash said that he would recommend that the Board appoint Edward Brown to the IDA. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes. Chairman Nash recognized Marion Baker who had signed in to speak on this item. Mr. Baker declined to speak.


AGENDA ITEM VII. Commissioner Scogin ñ Appointments to the Hwy 72 Business Park Committee.

Chairman Nash announced the agenda item and recognized Commissioner Scogin. Commissioner Scogin explained that he wants to recommend that Julie Adams, Walter Searcy and Louis Steed be appointed to the Hwy 72 Business Park Committee. Commissioner Scogin put his recommendation in the form of a motion. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash recognized Marion Baker who had signed in to speak on this item. Mr. Baker declined to speak.


AGENDA ITEM VIII. Commissioner Drake ñ Piedmont Water System to discuss water in Madison County.

Chairman Nash announced the agenda item and recognized Commissioner Drake. Commissioner Drake made a motion to suspend the 3 minute rule to allow Mr. Jerry Shaifer of Piedmont Water to make a presentation to the Board. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes. Mr. Jerry Shaifer made a presentation to the Board regarding water systems in Madison County. Chairman Nash recognized Charlie Jameson who had signed in to speak on this item. Mr. Jameson spoke regarding the water system. Chairman Nash recognized Mary Wooten who had signed in to speak on this item. Ms. Wooten asked questions regarding the water system. Chairman Nash recognized Lamar Stephens who had signed in to speak on this item. Mr. Stephens spoke regarding the water system and the IDA. Chairman Nash recognized Marion Baker who had signed in to speak on this item. Mr. Baker spoke regarding the water system and the IDA.


AGENDA ITEM IX. Lamar Stephens ñ IDA and the Hull well and water system situation.

Chairman Nash announced the agenda item and recognized Lamar Stephens. Mr. Stephens spoke regarding the IDA and the Hull well and water system. Chairman Nash recognized Charlie Jameson who had signed in to speak on this item. Mr. Jameson spoke regarding the water system. Chairman Nash recognized Mary Wooten who had signed in to speak on this item. Ms. Wooten asked questions about the IDA. Chairman Nash recognized Chip Chandler who had signed in to speak on this item. Mr. Chandler spoke regarding the water system.


AGENDA ITEM X. Marilyn Bridges ñ Final report from the Drug & Alcohol Steering Committee.

Chairman Nash announced that this item has been postponed.


AGENDA ITEM XI. Personnel Coordinator Connie Benge ñ Personnel issues for the Recreation Department and Employee Volunteer Benefits for March Open Enrollment.

Chairman Nash announced the agenda item and recognized Personnel Coordinator Connie Benge. Mrs. Benge said the Recreation Department has a request to hire part-time seasonal workers as follows: Coty Akin, Courtney Arrowood, Brent Bird, Marina Edwards, Megan Hardeman, Sara Jones, Cierra Lukers, Cassie Maxwell, Erin Moon, Katie Robertson, Justin Sales, Lauren Sapp and Sean Wingo. These are Class 1 positions at a pay rate of $5.15 per hour. Chairman Nash said that he would recommend that the Board hire these workers for part time seasonal work and asked that they be approved on a consent agenda. Commissioner Scogin made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge explained that the Recreation Department is requesting that the Board approve hiring Stanley Watson as a Class 2 part-time seasonal supervisor at a pay rate of $6.30 per hour. Chairman Nash said that he would recommend that the Board hire Mr. Watson as a part time seasonal supervisor. Commissioner Youngblood made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge explained that she had not received all the information for the Employee Volunteer Benefits Program.


AGENDA ITEM XII. Commissioner Drake ñ 45 MPH Speed Limit for Mooreís Lane.

Chairman Nash called for a recess at 8:14 P. M. Chairman Nash called the meeting back to order at 8:27 P. M. Chairman Nash announced the agenda item and asked County Attorney Mike Pruett to explain the proper process for setting speed limits on roads. Mr. Pruett explained that before the Board sets a speed limit for any county road the Road Department must do a study of the road and make a recommendation to the Board. Commissioner Drake made a motion to request the Road Department to conduct a study for Mooreís Lane and make a recommendation to the Board. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XIII. Commissioner Drake ñ Request to slow traffic at Collins VFD on SR 172.

Chairman Nash announced the agenda item and recognized Commissioner Drake. Commissioner Drake explained that he has a request from the Collins VFD to ask that the traffic in the area of the fire station be slowed. Chairman Nash said that he would request a study from the GA DOT.


AGENDA ITEM XIV. Chairman Wesley Nash ñ Request for assistance from Madison County High School.

Chairman Nash announced the agenda item and explained that he had a request from the School Superintendent to prepare a pad for a greenhouse at the high school and to haul gravel for a parking lot. Chairman Nash explained that the work has been done by the Road Department and that the school would pay for the gravel.


AGENDA ITEM XV. Chairman Wesley Nash ñ Request for a work session from County Planner Jay Baker.

Chairman Nash announced the agenda item and explained that County Planner Jay Baker has requested a work session with the Board for sometime in the month of April to make a presentation. Commissioner Fitzpatrick made a motion to schedule a work session for 6:00 P. M., Monday, April 15, 2002. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM XVI. Commissioner Bill Taylor ñ Directive to Elected Officials and Department Heads regarding purchases without purchase orders.

Chairman Nash announced the agenda item and recognized Commissioner Taylor. Commissioner Taylor explained that we have had problems with departments making purchases without purchase orders. Commissioner Taylor made a motion to send a letter to all departments and Elected Officials that any future purchases made without purchase orders will not be paid. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XVII. Chairman Wesley Nash ñ Rescheduling of the April 22, 2002 Regular Business Meeting.

Chairman Nash announced the agenda item and explained that the Regular Business Meeting scheduled for April 22, 2002 conflicts with the Association of County Commissionerís annual meeting and asked for a motion to reschedule this meeting. Commissioner Youngblood made a motion to reschedule this meeting to Wednesday, April 24, 2002. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

AGENDA ITEM XVIII. County Clerk Morris Fortson ñ Treasury Management, Christmas Club Accounts and adding Superior Court Bailiffs to the Countyís Payroll.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that we currently have nine different bank accounts at Merchants & Farmers Bank that contain our operating funds. Mr. Fortson asked for permission to consolidate these banks accounts into three accounts, one account to act as a money market to make all the deposits to, one account for payables and one account for payroll. Chairman Nash asked for a motion regarding this request. Commissioner Scogin made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Fortson explained that we have had several requests from employees who would like to have a payroll deduction for a savings or a Christmas Club account. Merchants and Farmers Bank does offer such accounts. The employee would open the account at the bank, request that we make the deduction and agree to payroll direct deposit. We would send the bank the deducted funds for deposit to the employeeís account. Mr. Fortson asked for the Boardís approval to offer this benefit to the employees. Commissioner Youngblood made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Fortson explained that the Clerk of Court has requested that the county consider adding the court bailiffs to the county payroll for the purpose of withholding income taxes. Currently the Grand Jury sets the rate of pay for the bailiffs and they are paid from the Clerk of Courtís office. If changed to the countyís payroll the Clerk of Court would turn in the bailiffís time along with her own employeeís time to be processed with the county payroll. A budget amendment would be required to move funds from the Clerk of Courtís operating budget to her personnel budget to implement this request. Chairman Nash asked for a motion regarding this request. Commissioner Scogin made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Fortson asked the Board to approve a budget amendment to allow the Clerk of Courtís budget to be amended as needed to implement this change. Commissioner Scogin made a motion to allow the Clerk of Courtís budget to be amended contingent upon the amount needed. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XIX. County Clerk Morris Fortson ñ Towing Services.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that we had advertised for towing services to tow illegally parked vehicles but had received no bids. Commissioner Drake made a motion to re-bid for these services. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XX. Commissioner Scogin ñ Executive Session for Litigation.

Chairman Nash announced the agenda item and recognized Commissioner Scogin. Commissioner Scogin made a motion to conduct an Executive Session to discuss litigation. Commissioner Taylor seconded the motion. County Attorney Mike Pruett said that we also have a real estate purchase to discuss. Commissioner Scogin amended his motion to include discussion of a real estate purchase. Commissioner Taylor seconded the amended motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

The Board retired to conduct an Executive Session at 8:48 P. M.
Chairman Nash called the meeting back to order at 9:12 P. M. and announced that the Board had discussed litigation and a real estate purchase in the Executive Session. Chairman Nash asked for a motion to allow him to terminate the construction contract with Boatwright Construction LLC if advised by the attorney to do so. Commissioner Scogin made a motion to allow Chairman Nash to terminate the contract with Boatwright Construction LLC if advised by the attorney. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XXI. Chairman Wesley Nash ñ Reports and Recommendations.

Chairman Nash announced the agenda item and said that the Zoning Ordinance Committee has requested a work session with the Board to discuss the proposed amendments to the Zoning Ordinance. Commissioner Fitzpatrick made a motion to schedule a work session for Monday, March 18th at 7:00 P. M. in the Conference Room if necessary. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash said the next request was to pass a resolution to agree to provide funding for a matching grant if the grant is awarded by the Georgia Department of Natural Resources. Commissioner Youngblood made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Commissioner Youngblood said that he has a request for a speed limit and Slow Children at Play sign for Stone Creek Drive and made a motion to request the Road Department to do a study for this street. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Commissioner Scogin said that he has a request for a speed limit on Hardeman Morris Road at the curve on the creek and made a motion to ask Road Department to do a study on this road. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Commissioner Fitzpatrick said that he has had a complaint about speeders on the Chandler McGinnis Road and made a motion to request the Road Department to do a study for a speed limit on this road. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XXII. Adjournment.

Chairman Nash said there was no more business to conduct and asked for a motion to adjourn. Commissioner Fitzpatrick made a motion to adjourn. Commissioner Taylor seconded the motion. The motion was approved. The meeting adjourned 9:23 P. M.





 mainstreetnews.com
MainStreet Newspapers, Inc.
PO Box 908, 33 Lee Street, Jefferson, Georgia 30549
Telephone: (706) 367-5233 Fax: (706) 367-8056
NEWS / ADVERTISING / PRINTING

® Copyright 2001 MainStreet Newspapers, Inc. All rights reserved.
Copyright / Terms / Privacy

Home / Job Market / Real Estate / Automotive / Classifieds
News from Jackson / News from Madison / News from Banks / Sports
Jackson Community / Banks Community / Madison Community

Archives / Advertising / Printing / History / Links / Search Site
Send a Letter / Subscribe / Place a Classified Ad / Online Rates