Madison County BOC Minutes...

APRIL 24, 2002


OF ROADS AND REVENUE
MINUTES
REGULAR BUSINESS MEETING
APRIL 24, 2002
6:30 P.M.


MEMBERS PRESENT:
Commission Chairman Wesley J. Nash
District 1 Commissioner William ìBillî Taylor
District 2 Commissioner Johnny W. Fitzpatrick
District 3 Commissioner Mike Youngblood
District 4 Commissioner Melvin Drake
District 5 Commissioner Bruce Scogin

MEMBERS ABSENT:
None

MEDIA PRESENT:
Marilyn Bridges, The Madison County Newspapers
Zach Mitcham, The Madison County Journal

STAFF PRESENT
C Morris Fortson, County Clerk
Michael C. Pruett, County Attorney


AGENDA ITEM I. Call to order and approval of the minutes of the Regular Business Meeting of April 8, 2002.

Chairman Nash called the meeting to order and asked Commissioner Taylor to give the invocation. Chairman Nash recognized State Representative Alan Powell. Representative Powell explained that since the House of Representatives Districts were reapportioned, the eastern portion of Madison County is now a part of his district. Representative Powell asked the Board and the citizens to please call on him for assistance. Chairman Nash said the first item of business was the approval of the minutes of the Regular Business Meeting of April 8, 2002. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


PUBLIC HEARINGS AND ACTIONS:

Chairman Nash read a statement regarding the conduct of public hearings and asked for a motion to close the Regular Business Meeting for the purpose of conducting a public hearing. Commissioner Fitzpatrick made a motion to close the Regular Business Meeting for the purpose of conducting a public hearing. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM II. Donald Ray & Sheila Carter for owner William Carter - Application to rezone 7.45 acres on Freeman Fowler Road from A2 to RR.

Chairman Nash opened the Public Hearing and recognized Planning and Zoning Commission Chairman Patricia Mahoney. Chairman Mahoney explained the application and said the Planning Commission recommends approval by a 6-0 vote. Chairman Nash asked for public comment in favor of the application. Chairman Nash asked for public comment in opposition to the application. Chairman Nash asked for public comment in favor of the application. There were no public comments. Chairman Nash closed the Public Hearing, opened the Regular Business Meeting and asked for a motion regarding this application. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked for a motion to close the Regular Business Meeting. Commissioner Taylor made a motion to close the Regular Business Meeting. Commissioner Fitzpatrick seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM III. Dewey Gober ñ Application to rezone approximately 5.00 acres of a 112.02 acre parcel on Sanford Road from A2 to RR.
Chairman Nash opened the Public Hearing and recognized Planning and Zoning Commission Chairman Patricia Mahoney. Chairman Mahoney explained the application and said the Planning Commission recommends approval by a 6-0 vote. Chairman Nash asked for public comment in favor of the application. Chairman Nash asked for public comment in opposition to the application. Chairman Nash asked for public comment in favor of the application. There were no public comments. Chairman Nash closed the Public Hearing, opened the Regular Business Meeting and asked for a motion regarding this application. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked for a motion to close the Regular Business Meeting. Commissioner Taylor made a motion to close the Regular Business Meeting. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM IV. Wayne Reese for owner Michael & Wayne Reese ñ Application to rezone 4.73 acres on Hardman Morris Road from A2 to R1.

Chairman Nash opened the Public Hearing and recognized Planning and Zoning Commission Chairman Patricia Mahoney. Chairman Mahoney explained that this application has been postponed.


AGENDA ITEM V. Lori Montgomery for owner Gregory & Lori Montgomery ñ Application to rezone 4.717 acres on Fleming Street from A1 to RR.

Chairman Nash opened the Public Hearing and recognized Planning and Zoning Commission Chairman Patricia Mahoney. Chairman Mahoney explained the application and said the Planning Commission recommends approval by a 6-0 vote. Chairman Nash asked for public comment in favor of the application. Chairman Nash asked for public comment in opposition to the application. Chairman Nash asked for public comment in favor of the application. There were no public comments. Chairman Nash closed the Public Hearing, opened the Regular Business Meeting and asked for a motion regarding this application. Commissioner Scogin made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked for a motion to close the Regular Business Meeting. Commissioner Fitzpatrick made a motion to close the Regular Business Meeting. Commissioner Taylor seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM VI. T Mitchell Hill ñ Application to rezone 3.25 acres of a 20.56 acre parcel on Charles Bruce Road from A1 to RR.

Chairman Nash opened the Public Hearing and recognized Planning and Zoning Commission Chairman Patricia Mahoney. Chairman Mahoney explained the application and said the Planning Commission recommends approval by a 6-0 vote. Chairman Nash asked for public comment in favor of the application. Chairman Nash asked for public comment in opposition to the application. Chairman Nash asked for public comment in favor of the application. There were no public comments. Chairman Nash closed the Public Hearing, opened the Regular Business Meeting and asked for a motion regarding this application. Commissioner Fitzpatrick made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked for a motion to close the Regular Business Meeting. Commissioner Youngblood made a motion to close the Regular Business Meeting. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM VII. Public Hearing on the moratorium on easements.

Chairman Nash opened the Public Hearing and recognized Planning and Zoning Commission Chairman Patricia Mahoney. Chairman Mahoney explained that the Planning Commission held a Public Hearing and voted 6-0 to recommend that the moratorium be extended for 90 days. Chairman Nash asked for public comment regarding the moratorium on easements. There were no public comments. Chairman Nash closed the Public Hearing, opened the Regular Business Meeting and asked for a motion regarding the moratorium. Commissioner Scogin made a motion to extend the moratorium on easements until July 24, 2002. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


OLD BUSINESS:

AGENDA ITEM VIII. Chairman Wesley Nash ñ Renewal of Parolee Work Detail Contract with Whitworth Detention Center for FY 2003.

Chairman Nash announced the agenda item and asked for a motion to approve the Parolee Work Detail Contract. Commissioner Taylor made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

After discussion, Chairman Nash asked for motion to determine if a second work detail is available and the cost. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


NEW BUSINESS:

AGENDA ITEM IX. Commissioner Scogin ñ Use of County Vehicles.

Chairman Nash announced the agenda item and recognized Commissioner Scogin. Commissioner Scogin explained that he had not yet finished gathering the information for this item and made a motion to table. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM X. Personnel Coordinator Connie Benge ñ Personnel issues for the Tax Assessors and the Road Department.

Chairman Nash announced the agenda item and recognized Personnel Coordinator Connie Benge. Mrs. Benge explained that her first item is a recommendation from the Board of Tax Assessors to promote Rebecca Duncan to the position of Chief Appraiser at a pay rate of $16.97 per hour. Chairman Nash said he would recommend that the Board promote Rebecca Duncan to the position of Chief Appraiser. Commissioner Taylor made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge explained that the Board of Tax Assessors is also recommending that the position of Appraiser II/Code Enforcement be changed to Office Manager/Computer Consultant. Chairman Nash said that he would recommend that the Board approve this change. Commissioner Youngblood made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge explained that Appraiser Trainee Mandy Porterfield had received her Appraiser I designation and that the Board of Tax Assessors is recommending her promotion from Appraiser Trainee to Appraiser I, a Class 9, at a pay rate of $9.94 per hour. Chairman Nash said that he would recommend that the Board approve this promotion. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge explained that Appraiser Trainee Rita Russum had received her Appraiser I designation and that the Board of Tax Assessors is recommending her promotion from Appraiser Trainee to Appraiser I, a Class 9, at a pay rate of $9.84 per hour. Chairman Nash said that he would recommend that the Board approve this promotion. Commissioner Fitzpatrick made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge said that her next item was a request from Road Superintendent Charles Temple to hire Richard Travis Sims as a Class 6, Mowing Crew Attendant with a pay rate of $8.25 per hour. Chairman Nash said that he would recommend that the Board hire Mr. Sims. Commissioner Fitzpatrick made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, NO; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, NO. The motion was approved three (3) YES votes to two (2) NO votes.

Mrs. Benge explained that her next item was a request from Road Superintendent Charles Temple to hire Robbie Lee Anglin as a Class 6, Mowing Crew Attendant with a pay rate of $8.25 per hour. Chairman Nash said that he would recommend that the Board hire Mr. Anglin. Commissioner Drake made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge said that her next item was a request from Road Superintendent Charles Temple to hire Crawford Tucker as a part-time temporary Class 8, Heavy Equipment Operator with a pay rate of $11.44 per hour. Chairman Nash said that he would recommend that the Board hire Mr. Tucker. Commissioner Scogin made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XI. Chairman Wesley Nash ñ Discussion of Sandy Springs LARP Project with Clarke County.

Chairman Nash announced the agenda item and explained that only a small portion of Sandy Springs Road is in Madison County. Clarke County is requesting that we share in the cost of resurfacing this road. The net cost to Madison County will be $1,772.00. Chairman Nash asked for a motion to enter into contract with Clarke County for this project. Commissioner Fitzpatrick made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XII. County Clerk Morris Fortson ñ Approval of a Contract for Lawn Maintenance Services.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that we advertised for the Lawn Maintenance Services for 2002 and that Darral Scoggins was the low bidder at $150.00 per cutting. Mr. Fortson said that we need the Boardís approval for the contract for services with Mr. Scoggins. Commissioner Scogin made a motion to approve. Commissioner Fitzpatrick seconded the motion. Commissioner Youngblood asked for a copy of the certificate of insurance and a letter from the insurance carrier that the certificate is valid after 30 days. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XIII. County Clerk Morris Fortson ñ Approval of an Equipment Lease through the ACCG Leasing Program.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that this lease is for $294,000.00 and is for the following items: 5 police cars, 1 D.A.R.E. vehicle, 1 Ambulance, 1 John Deere tractor and E911 computer hardware and software. Commissioner Youngblood made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XIV. County Attorney Mike Pruett ñ Executive Session for Litigation.

Chairman Nash said that we would take this item at the end of the meeting.


AGENDA ITEM XV. Chairman Wesley Nash ñ Reports and Recommendations.

Chairman Nash announced the agenda item and said that he wanted a list for roads that need striping from each Board member.

Chairman Nash asked for a motion to conduct an Executive Session to discuss litigation. Commissioner Fitzpatrick made a motion to conduct an Executive Session to discuss litigation. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes. The Board retired to conduct an Executive Session at 7:25 P. M.


AGENDA ITEM XVI. Adjournment.

Chairman Nash called the meeting back to order and asked for a motion to adjourn. Commissioner Fitzpatrick made a motion to adjourn. Commissioner Taylor seconded the motion. All in favor say aye. All ayes, the motion was approved. The meeting adjourned at 8:12 P. M.


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