Madison County BOC Minutes...

June 10, 2002


OF ROADS AND REVENUE
MINUTES
REGULAR BUSINESS MEETING
JUNE 10, 2002
6:30 P.M.


MEMBERS PRESENT:
Commission Chairman Wesley J. Nash
District 1 Commissioner William ìBillî Taylor
District 2 Commissioner Johnny W. Fitzpatrick
District 3 Commissioner Mike Youngblood
District 4 Commissioner Melvin Drake
District 5 Commissioner Bruce Scogin

MEMBERS ABSENT:
None

MEDIA PRESENT:
Jere Ayers and Marilyn Bridges, The Madison County Newspapers
Zach Mitcham, The Madison County Journal


STAFF PRESENT
C Morris Fortson, County Clerk
Michael C. Pruett, County Attorney


AGENDA ITEM I. Call to order and approval of the minutes of the Regular Business Meeting of May 28, 2002.

Chairman Nash called the meeting to order and asked for a motion to approve the minutes of the Regular Business Meeting of May 28, 2002. Commissioner Youngblood made a motion to approve. Commissioner Drake seconded the motion. Commissioner Taylor requested that we discuss speed limits on Chandler McGinnis Road under Chairman Nashís reports and recommendations. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes. Chairman Nash asked Reverend Mike Hudmon to give the invocation.


NEW BUSINESS:
AGENDA ITEM II. Richard Chamberlin, Jr. ñ 2003 Budget Request for Madison County Department of Family & Children Services

Chairman Nash announced the agenda item and recognized Rick Chamberlin. Mr. Chamberlin explained that the 2003 Budget Request for the Department of Family and Children Services was $12,770.00. Chairman Nash asked for a motion regarding this request. Commissioner Taylor made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash explained that Mrs. Anne Stoneís appointment to Department of Family and Children Services Board is expiring and recommended that she be reappointed to a 4 year term. Commissioner Fitzpatrick made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM III. Personnel Coordinator Connie Benge ñ Personnel Issues for the Tax Assessors and Transfer Station.

Chairman Nash announced the agenda item and recognized Personnel Coordinator Connie Benge. Connie explained that her first item is a request from the Board of Assessors to hire Gary Venable for the position of Office Manager/Computer Specialist, a class 12, at a pay rate of $12.12 per hour. Chairman Nash said that he would recommend that the Board hire Mr. Venable. Commissioner Scogin made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.
Mrs. Benge explained that the next request was from Transfer Station Director Sandra Webb to hire Jerry Riley as Community Service/Recycling Attendant, a class 3 at $7.72 per hour. Chairman Nash said that he would recommend that the Board hire Mr. Riley. Commissioner Taylor made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM IV. Lamar Stephens ñ Hull Well & Water System Situation, Land Use Plans for the Hull Area and Property Taxes.

Chairman Nash announced the agenda item and recognized Lamar Stephens. Mr. Stephens spoke to the Board regarding the Hull well and water system situation, land use plans for the Hull area and property taxes.


AGENDA ITEM V. County Clerk Morris Fortson ñ Cleaning Services Contract.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that the cleaning services for the Multi-purpose Building have been advertised and two bids were received. Clean Sweep Cleaning Services, Inc. bid was $240.00 per week and White Tornado Cleaning Service was $250.00 per week. The contract for services is for the low bidder, Clean Sweep Cleaning Services, Inc. Commissioner Scogin made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VI. County Attorney Mike Pruett ñ Intergovernmental Agreement with City of Danielsville for Sewer Service to New Jail.

Chairman Nash announced the agenda item and recognized County Attorney Mike Pruett. Mr. Pruett explained the two changes made to the agreement by the City of Danielsvilleís attorney Victor Johnson. Chairman Nash asked for a motion regarding this item. Commissioner Fitzpatrick made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VII. County Clerk Morris Fortson ñ Banking Services.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that County Policy currently designates Merchants and Farmers Bank and BB&T as the depositories for county funds. The Merchants and Farmers Bank has the operating accounts for the General Fund and the BB&T has the operating accounts for the SPLOST funds. Mr. Fortson said that he believes that the services offered by the Merchants and Farmers Bank are better than the services offered by BB&T and that he recommends that we move the SPLOST accounts from BB&T to the Merchants and Farmers Bank. Chairman Nash recognized Barry Hardman from BB&T who had signed in to speak on this item. Mr. Hardman asked that the Board give both banks an opportunity to make a proposal for banking services. Commissioner Scogin made a motion to solicit proposals from both banks for banking services. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VIII. Chairman Wesley Nash ñ Board of Health Fee Schedule.

Chairman Nash announced the agenda item and explained that the Board of Health is requesting that the Board of Commissioners approve their new fee schedule. Chairman Nash asked for a motion to approve the new fee schedule. Commissioner Scogin made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM IX. Chairman Wesley Nash ñ Reports and Recommendations.
Chairman Nash announced the agenda item and said the first item was a request from the Woodmen of the World to install a flag pole in the park on the courthouse grounds. Commissioner Scogin made a motion to approve with a notice to the Park Committee. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash recognized Commissioner Taylor. Commissioner Taylor explained that a citizen had complained about the speed limit the Board had set for the Chandler McGinnis Road at the last meeting and asked Mike Pruett to explain. Mr. Pruett explained that the governing authority of the county can set any limit on any county road not contrary to state law. Commissioner Taylor said that a portion of the Chandler McGinnis Road is dirt and the speed limit should be 35 miles per hour. Commissioner Taylor made a motion to post a 35 miles per hour speed limit on the dirt portion of Chandler McGinnis Road. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Commissioner Taylor asked if the Road Superintendent would determine which road has the right-of-way at the junction of Reggie Ingram Road and Chandler McGinnis Road. Commissioner Taylor asked Mr. Pruett to determine if access to a private cemetery can be denied and report back to the Board.

Commissioner Fitzpatrick said that we need a work session with the Zoning Ordinance Committee and made a motion to schedule a work session for July 9, 2002 at 6:00 P. M. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Commissioner Youngblood made a motion to hold a work session on June 24, 2002 at 6:00 P.M. to discuss the Purchasing Policy. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM X. County Attorney Mike Pruett ñ Executive Session for Litigation.

Chairman Nash asked for a motion to conduct an Executive Session to discuss litigation. Commissioner Scogin made a motion to enter into Executive Session to discuss litigation. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes. The Board retired to conduct an Executive Session at 7:22 P. M.


AGENDA ITEM XI. Adjournment.

The Board returned from Executive Session, Chairman Nash called the meeting to order and asked for a motion to adjourn. Commissioner Scogin made a motion to adjourn. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved. The meeting adjourned at 7:44 P. M.

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