Madison County BOE Minutes...

August 12, 2002


OF ROADS AND REVENUE
MINUTES
REGULAR BUSINESS MEETING
AUGUST 12, 2002
6:30 P.M.


MEMBERS PRESENT:
Commission Chairman Wesley J. Nash
District 1 Commissioner William ìBillî Taylor
District 2 Commissioner Johnny W. Fitzpatrick
District 3 Commissioner Mike Youngblood
District 4 Commissioner Melvin Drake
District 5 Commissioner Bruce Scogin

MEMBERS ABSENT:
None

MEDIA PRESENT:
Marilyn Bridges, The Madison County Newspapers
Zach Mitcham, The Madison County Journal

STAFF PRESENT
C Morris Fortson, County Clerk
Michael C. Pruett, County Attorney


AGENDA ITEM I. Call to order and approval of the minutes of the Regular Business Meeting of July 22, 2002.

Chairman Nash asked Commissioner Taylor to give the invocation. Chairman Nash called the meeting to order and asked for a motion to approve the minutes of the Regular Business Meeting of July 22, 2002. Commissioner Scogin made a motion to approve. Commissioner Fitzpatrick seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM II. E911 Director David Camp ñ E911 2nd Quarter Activity Report.
Chairman Nash announced the agenda item and recognized E911 Director David Camp. Director Camp explained that he was presenting the 1st and 2nd Quarter E911 Activity Reports.


AGENDA ITEM III. Chairman Wesley Nash ñ Old Courthouse Update.

Chairman Nash announced the agenda item and gave a progress report on the status of the old courthouse renovation. The total cost to date including the new roof is $166,000.00. Chairman Nash said he would have the first floor windows finished before winter.


OLD BUSINESS:

AGENDA ITEM IV. Chairman Wesley Nash ñ Purchasing Policy.

Chairman Nash announced the agenda item and explained that this is the final version of the Purchasing Policy that has incorporated the amendments as requested by the Board. Commissioner Taylor made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, NO. The motion was approved four (4) YES votes to one (1) NO vote.


AGENDA ITEM V. Chairman Wesley Nash ñ Department of Community Affairs Local Assistance Grant.

Chairman Nash announced the agenda item and explained that this was a $5,000.00 grant for the Ila Volunteer Fire Department. Commissioner Fitzpatrick made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


NEW BUSINESS:

AGENDA ITEM VI. County Clerk Morris Fortson ñ Insurance Renewal.

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson said that he has asked our insurance agents, Dan Horne and Bob Doster, to explain the changes in the coverage and premium. Mr. Horne said that the proposed premium is about 50% more than last year and explained the factors contributing to the increase. The deductibles for the new policy will be increased from $2,500 to $15,000 in the Law Enforcement Liability and from $2,500 to $25,000 in the Public Officials Liability. The renewal premium is $267,703. Chairman Nash asked for a motion to approve the insurance renewal. Commissioner Scogin made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VII. Personnel Coordinator Connie Benge ñ Personnel Issues for EMS, Financial Administration Office and Maintenance.

Chairman Nash announced the agenda item and recognized Personnel Coordinator Connie Benge. Mrs. Benge explained that her first request was from EMS Director Dwayne Patton to hire Aaron Henley as a part-time paramedic at a pay rate of $9.84 per hour. Chairman Nash said that he would recommend that the Board hire Mr. Henley. Commissioner Fitzpatrick made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge explained that the next request was also from EMS Director Dwayne Patton to promote Amanda Leverette from part-time to full-time EMT. Chairman Nash said that he would recommend that the Board approve this request. Commissioner Youngblood made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge said that we do not yet have a recommendation for the part-time position in the Finance Administration Office. Mrs. Benge said the next request was to create the position of Maintenance Assistant in the Buildings and Grounds Department. This position would be a Class 10 with a pay rate of $10.49 per hour and would be a temporary position. Commissioner Youngblood made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge said that Chairman Nash is recommending that the Board hire Neil Morris for the Maintenance Assistant position. Commissioner Scogin made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VIII. Recreation Director Dick Perpall ñ Well Problems at Mize Park and Diamond Hill Park and Overtime.

Chairman Nash announced the agenda item and recognized Recreation Director Dick Perpall. Mr. Perpall explained that the results of the tests of the wells at Mize Park and Diamond Hill Park showed unacceptable levels of bacteria. The wells are now shut down and not accessible to the public. Mr. Perpall said that we can put a chlorine injection system on each well at a cost of $800 to $900 for each well. Mr. Perpall said that soccer practice begins two weeks from today at Mize Park and that we will need the water available then. Chairman Nash said that he would recommend that we shock wells first and then test them. Commissioner Scogin made a motion to shock the wells and determine our options for these wells. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Perpall explained that his overtime budget has been exceeded and that he is requesting that $1,000 be moved from a maintenance position that was vacant for a time to cover this deficit. Commissioner Fitzpatrick made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Perpall said that he has been asked by Coach Doug Kesler from Madison County High School about the softball boosters offering to reimburse the county for any overtime expense incurred covering the upcoming softball tournament. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Perpall said that Coach Kesler had also asked the Recreation Department to cut the grass on the softball fields at the high school and offered to reimburse the county for the expense. Chairman Nash asked for motion regarding this request. Commissioner Fitzpatrick made a motion to allow the Recreation Department to cut the grass on the softball field at no charge. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM IX. Chairman Wesley Nash ñ Resolution endorsing recommendations of the ACCG/GMA Joint Task Force on Quality Growth.

Chairman Nash announced the agenda item, explained the resolution and asked for a motion regarding this request. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM X. Chairman Wesley Nash ñ Intergovernmental Agreement regarding new voting system.

Chairman Nash announced the agenda item and explained the Secretary of Stateís office is requesting each county to approve an intergovernmental agreement regarding the new voting system. Commissioner Scogin made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XI. County Attorney Mike Pruett ñ Amendments to the current water system standards.

Chairman Nash announced the agenda item and recognized County Attorney Mike Pruett. Mr. Pruett explained the amendments to the water system standards and said this will also require an amendment to the subdivision regulations that will be brought forward through the Planning Commission. Chairman Nash asked for a motion. Commissioner Fitzpatrick made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XII. County Clerk Morris Fortson ñ Approval of the GSIWCF Loss Control and Safety Incentive requirements.

Chairman Nash announced the agenda item and explained in order for the county to receive a 7.5% discount on the workerís compensation premium the Board must approve the Loss Control and Safety Incentive Requirements. Commissioner Scogin made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XIII. County Attorney Mike Pruett ñ Amendment to the Intergovernmental Agreement with the IDA regarding employees.

Chairman Nash announced the agenda item and recognized County Attorney Mike Pruett. Mr. Pruett explained that this amendment was at the request of the IDA regarding the hiring of employees to operate the water system and that the final document was not ready.


AGENDA ITEM XIV. County Attorney Mike Pruett ñ Approval of the agreement with the Madison-Oglethorpe Animal Shelter, Inc.

Chairman Nash announced the agenda item and recognized County Attorney Mike Pruett. Mr. Pruett explained that this agreement is to provide for the funding of the Animal Shelter. Chairman Nash said that he would like more information regarding the startup of the animal shelter and asked that this item be tabled until the next meeting. Commissioner Fitzpatrick made a motion to table this item until the next meeting. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM XV. Chairman Wesley Nash ñ Overcharge for water and sewer services.

Chairman Nash announced the agenda item and explained that the City of Danielsville has overcharged the county approximately $12,000 on the water and sewer bills over for the last several years. Chairman Nash will try to set up a work session with the city to discuss this situation. Commissioner Youngblood made a motion to set a work session with the city. Commissioner Fitzpatrick seconded the motion. All in favor say aye. All ayes, the motion was approved.


AGENDA ITEM XVI. Chairman Wesley Nash ñ Approval of DOT contract for the widening and resurfacing of Nowhere Road and Neese Commerce Road..

Chairman Nash announced the agenda item and explained that these were DOT contracts for the widening and resurfacing of Nowhere Road and Neese Commerce Road that requires the Boardís approval. Chairman Nash recognized Dennis Phillips who had signed in to speak on this agenda item. Mr. Phillips said that he lives at 267 Briarwood Drive just off the Nowhere Road and asked that the Board consider striping bike lanes along these roads along with the widening and resurfacing. Chairman Nash asked for a motion regarding these contracts. Commissioner Taylor made a motion to approve the contract on the Nowhere Road. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked for a motion regarding the contract on the Neese-Commerce Road. Commissioner Taylor made a motion to approve the contract on the Neese Commerce Road. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XVII. Chairman Wesley Nash ñ Reports and Recommendations.

Chairman Nash announced the agenda item and said the first item he has is he would like to recommend that the Board appoint Walter D. Searcy to serve on the Planning and Zoning Commission. Commissioner Taylor made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Commissioner Drake said that the drive way at the Recreation Department and Library needs to be marked so it can be seen at night. Commissioner Drake said he would like to make Hope Thompson Lane a one way street from the school to Hwy 98. Chairman Nash said to add this item to the next agenda.

Commissioner Fitzpatrick said that the conservation committee is requesting a work session with the Board to discuss the open space development amendment to the zoning ordinance. Commissioner Youngblood made a motion to schedule a work session for September 23, 2002 at 6:00 P.M. to discuss the open space development amendment to the zoning ordinance with the conservation committee. Commissioner Fitzpatrick seconded the motion. All in favor say aye. All ayes, the motion was approved.

Chairman Nash said we have an item of litigation to discuss in Executive Session. Commissioner Taylor made a motion to enter Executive Session to discuss litigation. Commissioner Fitzpatrick seconded the motion. All in favor say aye. All ayes, the motion was approved. The Board retired to conduct an Executive Session at 8:14 P.M.

AGENDA ITEM XVIII. Adjournment

The Board returned from Executive Session, Chairman Nash called the meeting to order and asked for a motion to adjourn. Commissioner Scogin made a motion to adjourn. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved. The meeting adjourned at 8:56 P.M.


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