Madison County BOC Minutes...

SEPTEMBER 9, 2002



OF ROADS AND REVENUE
MINUTES
REGULAR BUSINESS MEETING
SEPTEMBER 9, 2002
6:30 P.M.


MEMBERS PRESENT:
Commission Chairman Wesley J. Nash
District 1 Commissioner William ìBillî Taylor
District 2 Commissioner Johnny W. Fitzpatrick
District 3 Commissioner Mike Youngblood
District 4 Commissioner Melvin Drake
District 5 Commissioner Bruce Scogin


MEMBERS ABSENT:
None

MEDIA PRESENT:
Jere Ayers and Marilyn Bridges, The Madison County Newspapers
Zach Mitcham, The Madison County Journal

STAFF PRESENT
C Morris Fortson, County Clerk
Michael C. Pruett, County Attorney



AGENDA ITEM I. Call to order and approval of the minutes of the Regular Business Meeting of August 26, 2002.

Chairman Nash asked Reverend Mike Hudmon to give the invocation. Chairman Nash called the meeting to order and asked for a motion to approve the minutes of the Regular Business Meeting of August 26, 2002. Commissioner Fitzpatrick made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM II. Mark Wiles ñ Georgia Forestry Commission Annual Report

Chairman Nash announced the agenda item and recognized Mark Wiles from the Georgia Forestry Commission. Mr. Wiles distributed copies of the Annual Report of the Elbert-Madison Unit of the Georgia Forestry Commission and gave an overview of the report.


AGENDA ITEM III. County Planner Jay Baker ñ Final Plat for Riverbend Subdivision

Chairman Nash announced the agenda item and recognized Planning and Zoning Commission Chairman Rob Trevena who is here for County Planner Jay Baker. Chairman Trevena explained the final sub-division plat for Riverbend Subdivision and said the Planning and Zoning Commission recommends approval. Commissioner Scogin made a motion to approve. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


OLD BUSINESS:

AGENDA ITEM IV. Recreation Director Dick Perpall ñ Well problems at Mize Park and Diamond Hill Park

Chairman Nash announced the agenda item and recognized Grady Autry who is here representing Recreation Director Dick Perpall. Mr. Autry explained that he has obtained quotes for both types of water treatment systems for the wells at Mize Park and Diamond Hill Park and handed out copies for the Board. The quotes for the ultra-violet light treatment system were: $840.00 from Fortson Well Drilling; $825.00 from Chandler Plumbing and $1,199.00 from Metro Water Filter Company. The quotes for the chemical treatment systems were: $450.00 from Fortson Well Drilling and $625.00 from Chandler Plumbing. Commissioner Youngblood made a motion to accept Fortson Wellís quote for the chemical injection systems at $450.00 each. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


NEW BUSINESS:

AGENDA ITEM V. Roger Gober ñ Closing dirt part of Sawdust Road

Chairman Nash announced the agenda item and recognized Commissioner Taylor who is representing Roger Gober. Commissioner Taylor explained that there are only three property owners along this road and that they have requested that the county close this road. Commissioner Taylor made a motion to declare that the dirt portion of Sawdust Road serves no public purpose. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VI. Chairman Wesley Nash ñ Local Option Sales Tax Renegotiations

Chairman Nash announced the agenda item and explained that the Board has met in several work sessions with the cities and have agreed to leave the percentage of distribution the same as before. Chairman Nash asked for a motion to approve leaving the percentage of distribution of the Local Option Sales Tax Renegotiations between the county and the cities the same as before. Commissioner Fitzpatrick made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VII. Personnel Coordinator Connie Benge ñ Personnel issues for the Financial Administration office.
Chairman Nash announced the agenda item and recognized Personnel Coordinator Connie Benge. Mrs. Benge explained that the Financial Administration Department is recommending that the Board hire Beth Harmon as part-time Administrative Support at a pay rate of $8.76 per hour. Chairman Nash said that he would recommend the Board hire Mrs. Harmon. Commissioner Fitzpatrick made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mrs. Benge explained that she has assisted the IDA in developing job descriptions for water system employees. Chairman Nash recognized IDA Chairman Ed Brown. Chairman Brown explained that there are two positions; a Class 9, Office Manager and a Class 12, Utility Director. Chairman Brown asked if the Board would approve these positions tonight so the IDA can begin to recruit employees. Chairman Nash asked for a motion to create a Class 9, Office Managerís position for the IDA. Commissioner Scogin made a motion to approve. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash asked for a motion to create a Class 12, Utility Directorís position for the IDA. Commissioner Fitzpatrick made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM VIII. Recreation Board Chairman Howell Seagraves ñ Colbert Park

Chairman Nash announced the agenda item and recognized Tommy Johnson who is representing Recreation Board Chairman Howell Seagraves. Mr. Johnson said that the Recreation Board is recommending that the Board of Commissioners accept the Colbert City Park with the conditions as presented by the City of Colbert. Commissioner Scogin made a motion to table this item until the next meeting. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM IX. Grady Autry ñ Proposal for topographical survey

Chairman Nash announced the agenda item and recognized Grady Autry. Mr. Autry explained that we have issued a Request for Proposal for the topographical survey on the property recently purchased at the Recreation Main Park. The proposals received were as follows: $9,980.00 or $5,000.00 if the land is cleared by county from Jordan, Jones and Goulding, $10,500.00 due at completion or $9,450.00 if paid $3,000.00 at start and balance upon completion from Cornerstone Land Surveying and $23,655.00 from Ben McLeroy & Associates. Chairman Nash said that he would recommend the Board approve Option 2 from Cornerstone Land Surveying at $9,450.00. Commissioner Youngblood made a motion to table until the Recreation Board looks over the proposals. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM X. Gary Venable ñ Proposal for restructuring computer network

Chairman Nash announced the agenda item and said that this item has been postponed.


AGENDA ITEM XI. Chairman Wesley Nash ñ Bid opening for widening and resurfacing of Nowhere Road and Neese Commerce Road

Chairman Nash announced the agenda item and opened the sealed bids submitted for the road projects. Chairman Nash read aloud the bids as follows: a bid of $87,897.48 for PR-160, Nowhere Road from APAC, GA; a bid of $333,583.25 for PR-391, Neese-Commerce Road from APAC, GA; a bid of $80,231.21 for PR-160, Nowhere Road from E R Snell and a bid of $301,554.28 for PR-391 Neese Commerce Road from E R Snell. Chairman Nash said that on PR-160, Nowhere Road he would recommend that the Board approve the bid of $80,231.21 from E R Snell. Commissioner Taylor made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash said that on PR-391, Neese Commerce Road he would recommend that the Board approve the bid of $301,554.28 from E R Snell. Commissioner Taylor made a motion to approve. Commissioner Scogin seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XII. Commissioner Bruce Scogin ñ Garland Road

Chairman Nash announced the agenda item and recognized Commissioner Scogin. Commissioner Scogin explained that he is withdrawing his agenda request.


AGENDA ITEM XIII. County Attorney Mike Pruett ñ Coronerís records

Chairman Nash announced the agenda item and recognized County Attorney Mike Pruett. Mr. Pruett said that the former coroner saw this item listed on the agenda and called to say that these records would be turned over promptly.


AGENDA ITEM XIV. Chairman Wesley Nash ñ Approval of contract regarding the Department of Human Resources Coordinated Transportation program

Chairman Nash announced the agenda item and explained that the Northeast Georgia Regional Development Commission administrates the Coordinated Transportation Program and that this is the contract for the 2003 physical year. Commissioner Scogin made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES and Commissioner Taylor, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XV. County Clerk Morris Fortson ñ Capital outlay purchase and budget amendment

Chairman Nash announced the agenda item and recognized County Clerk Morris Fortson. Mr. Fortson explained that the Capital Outlay item is a request from Clerk of Superior Court Michelle Strickland to purchase two copiers for her office. Quotes were requested for two Savin 2535 Digital Imaging Systems. Duplicating Systems Inc returned quotes of $9,700.00 and $7,100.00 with a $75.00 per month for service. J & M LTD declined to quote. Commissioner Drake made a motion to table until the next meeting. Commissioner Youngblood seconded the motion. A roll call vote was recorded as follows: Commissioner Youngblood, YES; Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES and Commissioner Fitzpatrick, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Mr. Fortson explained that the budget amount for Employee Medical is included in the Non-departmental division and is distributed to the using Departments on an as needed basis. This budget amendment would reduce the Employee Medical line item in the Non-Departmental division by $1,402.00 and increase the Employee Medical line item the following departments as follows: Tax Assessor, 52.00; Sheriff, 250.00; EMS, 441.00; Roads, 125.00; Recreation, 364.00; Building Inspection, 52.00; Planning & Zoning Administration, 26.00; Code Enforcement, 66.00 and Financial Administration, 26.00. Commissioner Scogin made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Drake, YES; Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES and Commissioner Youngblood, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XVI. Chairman Wesley Nash ñ Reports and Recommendations

Chairman Nash announced the agenda item and explained that Road Superintendent Charles Temple has completed a speed limit survey on Shady Lane CR 198. Mr. Temple recommends the speed limit be set at 25 MPH. Commissioner Drake made a motion to approve. Commissioner Taylor seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash said that Road Superintendent Charles Temple has completed a speed limit survey on Northwood Circle and recommends the speed limit be set at 25 MPH. Commissioner Taylor made a motion to approve. Commissioner Drake seconded the motion. A roll call vote was recorded as follows: Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES; Commissioner Drake, YES and Commissioner Scogin, YES. The motion was approved five (5) YES votes to zero (0) NO votes.

Chairman Nash said that the meeting with DOT Commissioner Coleman is set for September 17, 2002 at 2:30 P. M.

Commissioner Drake said that the reflectors placed at the Recreation Park driveway were not doing the job and asked that the driveway be marked with paint.

Chairman Nash said that he has discussed Hope Thompson Lane with the City of Danielsville and learned that none of this road is inside the city. Commissioner Drake made a motion to add Hope Thompson Lane to the next agenda. Commissioner Fitzpatrick seconded the motion. A roll call vote was recorded as follows: Commissioner Scogin, YES; Commissioner Taylor, YES; Commissioner Fitzpatrick, YES; Commissioner Youngblood, YES and Commissioner Drake, YES. The motion was approved five (5) YES votes to zero (0) NO votes.


AGENDA ITEM XVII. County Attorney Mike Pruett ñ Executive Session for litigation

Chairman Nash announced the agenda item and said that we need to discuss litigation in Executive Session. Commissioner Taylor a motion to enter Executive Session to discuss litigation. Commissioner Fitzpatrick seconded the motion. All in favor say aye. All ayes, the motion was approved. The Board retired to conduct an Executive Session at 8:00 P. M.



AGENDA ITEM XVIII. Adjournment

The Board returned from Executive Session. Chairman Nash called the meeting to order and asked for a motion to adjourn. Commissioner Taylor made a motion to adjourn. Commissioner Drake seconded the motion. All in favor say aye. All ayes, the motion was approved. The meeting adjourned at 8:15 P. M.


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